Association of Ston(e)y Lake Cottagers

Annual General Meeting for Year Ended Dec 31, 2023

June 29, 2024, 10:00 am EST

Hosted on Zoom and in person at Juniper Island

•       Chad Tranter (chair) introduced himself as ASLC President.

•       William Denton helped with technical support.

Call to order – Chad Tranter

•       Meeting called to order at 10:13 am.

•       Land acknowledgement.

•       Agenda review by Chad.

Approval of the 2023 AGM minutes

•       Motion: To approve the 2023 AGM minutes.

•       Moved by Chad Tranter, seconded by Meg Proctor.

•       Motion carried.

President’s report – Chad Tranter

•       Completed his first year as President – described the role as a privilege and an honour.

•       Thanked the dedicated Board working diligently behind the scenes.

•       ASLC remains a strong and connected community of volunteers – continued call for increased involvement and member engagement. Juniper Island remains the central hub of activity.

•       Shared key updates from the past year and a look ahead:

o   Successful transition from MindBody to CourtReserve for program registration.

o   Ongoing ASLC engagement in broader community issues, including the proposed Lovesick Lake development – more detail provided in the Environment section.

Financial report – Chad Tranter (on behalf of Anne Bonnycastle)

•       Total 2023 revenue: $169,000 – down approximately $11,000 from prior year.

•       Revenue from memberships, programs, sponsorships, the Islander, etc.

•       2023 expenses: $157,000 – up due to staffing costs (hired staff before enrolment numbers were known).

•       Surplus: $13,000 – slimmer than previous year.

•       2023 capital expenses: $46,000 (primarily new swim docks).

•       End-of-year bank balance: $100,000.

•       Program revenue covered program costs, with ~$8,000 surplus.

•       Membership fees fund core operations

•       FOCA representative present – members reminded to review FOCA benefits sheet.

•       Call-out to Kate Bonnycastle for her volunteer contributions as editor of The Islander – received a big round of applause.

Social update – Jenny Chambers

•       Distributed a printed summer highlights card – encouraged members to keep it on their fridge.

•       Key highlights include:

o   Wednesday family square dances with the Leahy family.

o   Ladies’ Lunch at Kathy Dembroski’s cottage (by car or boat).

o   Book reading, Indigenous talk (July 17), Stony Lake Sprint.

o   Art show organized by Amy Finch.

o   Two upcoming “cook and eat” cooking events.

o   Stony Prom event at the Store.

o   Grandparents' Tea, Wing Night, Mile Swim, Masquerade.

o   Dinner/ Dance at SLYC.

o   Yoga and fitness classes – register via CourtReserve.

Programs update – Morley Birdsell-Farrow

•       Back for a second year – busy with program planning and CourtReserve transition.

•       Returning and new offerings: PCS, swimming, water polo.

•       New programs: Babysitting course, Mahjong lessons (popular – sign up early).

•       Water Safety Day and Emergency First Aid course – open to all ages.

•       Team: Sara Hodges, Jonny Armstrong, and new Tech Director Will Rush.

Property update – Peter Watson

•       Ongoing challenges post-COVID – difficult to get vendors/ labour to the island.

•       Swim docks completed.

•       Washroom refurbishments are under board discussion.

•       Property needs remain ongoing – importance of maintaining volunteer and financial support.

•       Board to discuss timing for washroom improvements.

Environment update – Chad Tranter & Carrie Scace

•       Abbie unable to attend – Carrie introduced as Environmental Council, Communications & Assoc. Liaison.

•       ASLC is committed to environmental stewardship – preserving Stony Lake for future generations.

•       Lovesick Lake development:

o   Large member turnout at the public meeting (75% were Stony Lakers – round of applause).

o   Public presence helped pause the project.

o   Emphasized importance of lake capacity studies.

o   Councilors (not city planners) make the final decision – having a public voice matters.

o   ASLC cannot formally appeal, but can present a delegation before a vote.

o   Issue: Lack of First Nations consultation – representative from Burleigh Falls was present.

o   Proposal includes 38 trailer park sites – no agreement reached.

o   Strong membership support for advocating a lake capacity study.

•       Environmental Council’s update:

o   ASLC works with seven other lake associations to ensure representation at environmental forums.

o   Septic inspection program in Douro-Dummer suspended after local opposition – ASLC continues to advocate for inspections.

o   Water quality and shoreline health remain priorities – working with Kawartha Land Trust.

o   July 27 (2 pm): Talk on shoreline restoration – educational opportunity.

o   Funds from the Stony Lake Sprint will support KLT’s land acquisition next to Jeffrey Reserve.

o   Urging early Sprint registration to help with t-shirt orders and volunteer planning.

Store operators – Bobby Bart and Blythe Brooks-Hill

•       Back as store operators – excited for the season.

•       New menu items: Chicken tenders, buffalo wraps.

•       New merchandise: Quarter zips, crewnecks, tote bags, wine glasses, mugs.

•       Fashion show held to showcase this year’s merchandise – well received with a round of applause.

•       Thanks to merchandise models and to Tory Brooks-Hill and Andrew Taylor (Store Liaisons) for their support.

SYLC update – Greg Plant

•       Thank you to Chad and ASLC board – strong collaboration with SYLC.

•       Operations and membership:

o   Special thanks to Andrew Parker and Tom Pitfield for their work behind the scenes on CourtReserve.

o   Welcome to new operations staff and appreciation to all program leads and board members for their contributions throughout the season.

o   Tennis Directors: Jody Scotchmer and Alex Brooks-Hill.

o   Head Tennis Pros: Claudia Voicu and Ben Rush.

o   Head Sailing Instructor: Sydney Rankin.

•       Programming:

o   Revamped tennis programs based on community feedback.

o   Adult and junior clinics designed to meet all levels.

o   Pickleball expanded and thriving.

o   July 23: Pro exhibition match at noon.

•       Sailing:

o   16 certified instructors.

o   Morning beginner classes, afternoon advanced.

o   Weekend racing open to all – club boats available upon request.

•       Facilities:

o   Expanded docks.

o   Court three and the pickleball court resurfacing planned.

o   Additional storage added to the hut.

Board nominations – Chad Tranter

•       Recognition and thanks to departing directors.

•       Motion: To approve the board of directors as outlined on the slide.

•       Moved by Chad Tranter, seconded by Liz Eustace.

•       Motion carried.

Adjournment of the ASLC AGM

•       Thank you to members for attending and participating.